How to Share Your Screen in Teams

Have you ever wanted to present something during a Teams meeting or chat, and weren’t sure how?  This is where the screen sharing function comes in … Screen sharing is the process of showing your computer screen to everyone else in the video conference. This step by step guide will help walk you through how to share your screen in Teams.

 

 

  1. Pull up the content you wish to share prior to starting the meeting. You can share your desktop, a specific app, a presentation, or any file.
  2. Once you’re ready, select the ‘Share Screen’ button – this is the third icon from the left on the tool bar at the top right side of your Teams meeting and/or chat. (the purple icon on image);
  3. Select what you want to share:
    • Desktop lets you show everything on your screen.
    • Window lets you show a specific app.
    • PowerPoint lets you show a presentation.
    • Browse lets you find the file you want to show.
  4. After you select what you want to show, a red border surrounds what you’re sharing.
  5. Once you’re done, select ‘Stop Sharing’ to stop showing your screen. This icon is located in the bottom right-hand corner of the screen or you can click the ‘Share Screen’ button in the top panel again.

Screen sharing in Teams can be a great way to collaborate, but it’s important to note that during screen sharing, your entire screen will be visible, and the shared area will have a red outline to it. To be safe, you might just want to choose the option to share a program only, as, in this situation, people in the call will only see the program of your choice. Everything else will show up as a gray box. And once you finish sharing, be sure to click the ‘Stop Sharing’ icon.