video conferencing done right

Tips for Better Video Conferencing in 2022

Video conferencing.
Online meetings.
Zoom calls.

Whatever we call them, and despite online meetings becoming routine in our work from home and remote work world, many of us have yet to ‘master the meeting.’

Let’s face it, achieving a better video conferencing experience in 2022 can still be challenge.

“Hey, Jenn…. Jenn, Jenn you’re on mute.”

If you’re not a video call expert, we invite you to read on and apply these helpful tips and tactics to your video conferencing environment. With just a little effort, you will look and sound your best during your next online meeting.

Top Five Video Conferencing Best Practices

Here are 5 quick tips to perfect your online meeting experience.

  1. Key Lighting Adjustments for Video Conferencing
  2. How to Get Better Sound
  3. The Best Meeting Camera Position
  4. Why Your Software and Video Conference Platform Matters
  5. Wired Internet Connectivity for the Win

1. Lighting that Works for Video Conferencing

What works when it comes to webinar lighting? It’s actually pretty simple.

Ample indirect lighting in front of you and balanced indirect lighting behind you is best.

If your room seems dim, it can look even darker on camera. If there is strong light behind you, you will appear unlit in the video.

2. Getting Good Meeting Sound

Rooms with furnishings that absorb sound are best for overall audio quality. Curtains, pillows, furniture, and wall coverings reduce echo, especially when using a built-in laptop microphone.

However, using earbuds or a headset with a built-in microphone offers superior audio experience for participants regardless of surroundings.

3. Best Camera Position

Your position and the location of the camera are essential to create a professional appearance. Ensure you are centered in the camera view. Distance yourself within the frame to allow for your upper torso and head to appear in view.

For best results, the camera height should match the height of your head or slightly above.

4. Software and Video Conference Platform

Each video conferencing software or platform works a bit differently. The differences in usability between Zoom, Google Meet, MS Teams, WebEx, or GoTo Meeting among others can be dramatic. Before your meeting, take a moment to get to know your platform.

Be sure to learn where the most useful options like mute, camera off/on, and background features are located. Camera access permissions and driver updates can cause a bumpy start your meeting. Prepare accordingly and arrive early to provide ample time to make any technical adjustments needed.

5. Connectivity

Most business offices offer fast and robust Internet connectivity. At home however, a connection can be stressed – especially when sharing bandwidth with family or neighbors.

Regardless of your location, a wired connection is always best.

In a home setting, work to curb any unnecessary streaming or app usage while conducting video conferencing calls, if possible.


Now, let’s move beyond the basics of video conferencing. Here are three more nuanced and less technical tips for always obtaining professional web meeting results.

  1. Just Say No to Virtual Backgrounds
  2. Remain Stationary
  3. Communicate with Family and Establish Meeting Guidelines

1. Just Say No to Virtual Backgrounds

While it’s fun and perfectly acceptable to appear that you’re working in the trendy coffee shop, virtual backgrounds can be distracting.

If your workspace allows, declutter the area behind you and do your best to create a neutral and plain background. Place one or two objects to add interest and personalize your environment. This will eliminate any funny fuzz around you and provide a sense of authenticity to other participants in your meeting.

2. Remain Stationary

Avoid ‘going mobile’ while on camera. If you must relocate for any reason, turn the camera off and mute audio while making the adjustment. A dizzying & blurring background combined with unflattering nostril views will not convey the professionalism that we all strive for.

3. Communicate with Officemates/Family members and Establish Meeting Guidelines

Before meetings, be sure to alert any officemates, family or roommates about the call. Remind those sharing your space that you will be on a call and set expectations that they remain respectful while you’re conducting business. This small ask can reduce the opportunities for embarrassment and distraction while meeting with colleagues and business partners.

 

Using these technical tips and common sense methods to control your environment will go a long way to reduce distraction and friction during your next online video conference meeting.

 

Take The Next Step

If these tips were helpful, we encourage you to contact CompassMSP today to learn how we can partner with your business to offer our leading support and technology. Complete the form below to start the conversation.