How to Schedule a Microsoft Teams meeting

Sometimes the best way to quickly get things done is through a meeting and Microsoft Teams makes it easy to schedule and host meetings, whether you need to meet with people within your organization or external organizations. You can also meet with just one person or an entire team. Here’s how to schedule a Microsoft Teams meeting.

Schedule a Meeting

First, you can schedule meetings on Microsoft Teams via the App or through Outlook. Regardless of which method you use, the meeting will be seen the same way within the system. This enables you to use whichever application makes the most sense to you.

  1. From the Calendar tab on Teams, click “New Meeting” on the top righthand side and select “Schedule meeting” and add your meeting details (see below).
  2. From a Chat, simply select the “Schedule a meeting” button in a chat (below the box where you type a new message) to book a meeting with the people in the chat.

Once you’ve selected to Schedule a Meeting, the scheduling form will pop up. This is where you’ll give your meeting a title, invite people, and add meeting details. Just like in Outlook, you can use the scheduling Assistant to find a time that works for everyone. You can also create recurring meetings by using the options under the drop-down labeled ‘Does not repeat’.

Invite people outside your organization

  1. Teams lets you invite people outside your organization, including those who don’t have a Teams license. You’ll need their full email address to invite them.
  2. Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead.
  3. Type the person’s full email address (ex:
  4. Select Invite. They’ll receive an email with a link to the meeting.

Make it a channel meeting

Do you want to invite everyone from one of your Teams channels?

  1. Select New meeting.
  2. On the scheduling form, type the name of a channel where it says ‘Add channel’ (under the time and date fields).

Using Teams is a great way to collaborate and find the balance that works best for you and your colleagues. As always, if you have any questions about using Teams, don’t hesitate to reach out to our team of trained engineers!