Many organizations have become completely dependent on video-conferencing. Now is a good time to assess whether you chose the right product! Maybe you chose a product quickly when you switched to a work-from-home or partial work-from-home setup. Now you might find it’s not entirely meeting your needs.
You have options and shouldn’t simply settle with your first video conferencing solution decision!
Below, we have created a checklist to help you outline your video-conferencing needs. We want to help you make a good decision so put together a list. It doesn’t include all the pro’s and cons but it’s a great start.
Once you have filled out this checklist, reach out to us for a solution based on your requirements, or use the links further below to conduct your own research.
Your video conferencing setup needs a checklist
▢ A free conferencing solution or I have a budget of ________
▢ To meet with a maximum of ___ participants at a time (some apps have a limit on the number of participants)
▢ To be able to see ____ number of participants at one time (each platform has a limit to the video feeds you can see at one time)
▢ To be able to meet for a maximum of ______ minutes (some free versions of videoconferencing apps have time limits)
▢ Screen-sharing capability
▢ Shared control (the ability to allow someone else to either share their screen or to control the mouse on the host’s screen)
▢ Dial-in phone access (in case of poor or no internet connectivity)
▢ To be able to have the host control participants’ voice and video feeds
▢ The ability to create break-out sessions or separate meeting rooms during a call
▢ HIPAA Compliance
▢ High level of security
▢ Recording capability
▢ MS Outlook integration for scheduling
▢ Application integration for seamless importing (like Powerpoint)
▢ Mobile device app for attending on-the-go
▢ Closed captioning
▢ Customized or blurred backgrounds
▢ The ability to restrict attendance to an organization (internal) participants only
▢ The ability to invite external participants (for internal systems)
▢ File collaboration capability (during the meeting)
▢ File collaboration capability (before/after meeting as well as during)
Now that you know your needs, reach out to us for a suggestion based on your requirements or do some research on the following sites: